Solarpunk Futures — Master Dashboard

Active Projects

5

Loutolim · Aadi Villa · Guirim · Siolim · Bambolim

Next 90 Days

4 deadlines

Apr 15 Bambolim feasibility · May 31 Guirim · Jun 1 Siolim · Jul 25 Aadi Villa

Pipeline FAR

10,500 sqm

Bambolim — 17,500 sqm total land · Feasibility in progress

Overdue / Blocked

13

2 Loutolim · 5 Aadi Villa · 3 Guirim · 2 Siolim · 1 Bambolim

All Projects

Loutolim

Pre-Construction

Phase 1 — Plinth + Site Prep for Villas 3–6

9

Objectives

3

In Progress

2

Blocked

Aadi Villa

Active Execution

Hard deadline: July 25 Launch Party — ZERO buffer

9

Objectives

2

In Progress

3

Critical

Guirim Grounds

Active — ~1mo behind

Budget: ₹2.2Cr · Monsoon hard stop: May 31 · Part-ready: Jun/Jul 2026

10

Objectives

3

In Progress

3

Blocked

Siolim

Showcase Project

License in hand · Plinth by Jun 1 · Roof by Dec · Complete May 2027

3

Phases

1

Active

0

Blocked

Bambolim

Feasibility

17,500 sqm · 10,500 sqm FAR · Apartments + Clubhouse · Serie collaboration

Apr 15

Presentation

10.5K

sqm FAR

3

Surveys

+

Add New Project

Loutolim

Phase 1: Site Prep + Plinth (Villas 3–6) + Hygiene & Siteline · Master plan discussion in progress

Pre-Construction

Objectives

9

4 not started · 2 in progress · 2 blocked · 1 at risk

Design Integration

12

Open coordination items

Build Integration

6

Quotations / vendor items

Critical Path

Permissions

Blocking site start

Project Objectives — Phase 1

#	Objective	Status	Owner (Dept)	Dependencies	Target
1	Get Permissions All statutory approvals for site start	Blocked	PM	Govt approvals	TBD
2	Plinth — Villas 3, 4, 5, 6 Foundation + plinth for first 3–4 houses ASAP	In Progress	DI BI	Permissions, Serie drawings, structural from McdBerl	ASAP post-permissions
3	Compound Wall Perimeter security wall	Not Started	DI Site	Boundary survey, design approval	TBD
4	STP Setup Sewage treatment plant	Not Started	DI BI	SPT/Soda specs, location finalization	TBD
5	Nursery Setup On-site plant nursery for landscaping	Not Started	Site	Landscape consultant input	TBD
6	Site Mobilisation Labour, equipment, temporary facilities	In Progress	Site PM	Permissions, storage area ready	TBD
7	Road + Tree Cutting & Removal Access road prep + selective tree removal	Not Started	Site	Permissions, landscape plan	TBD
8	Submission Drawings — Villa 5 & 6 Villa 4 complete; 5 & 6 pending	Blocked	DI	Serie / MCD coordination	Urgent
9	Una & Roy Foundation Fast-track foundation for storage area conversion	In Progress	DI BI	Structural drawings, site access	Priority

Department Lanes

DI

Design Integration

12

Villa 5 & 6 submission drawings

Serie + MCDBlocked

Collect structural specs from McdBerl

McdBerlIn progress

Coordinate plinth drawings across consultants

Serie, McdBerl, StrucArtIn progress

STP design specs from SPT/Soda

SPT/SodaNot started

Compound wall design + BOQ

Serie + ParagNot started

Una & Roy structural drawings

McdBerlIn progress

Landscape plan from consultant

LandscapeNot started

File organisation + version control setup

VrindaSHOULD BE IN PROGRESS

Window specs from Mushroom

MushroomNot started

Long Span coordination (roof/structure)

Long SpanNot started

Perfect Metal quotation + shop drawings

Perfect MetalNot started

Nursery location + plant schedule

LandscapeNot started

BI

Build Integration

6

Long Span quotation + verification

Long SpanIn progress

Perfect Metal quotation

Perfect MetalIn progress

Mushroom (windows/flexible) quotation

MushroomNot started

STP vendor selection + costing

SPT/SodaNot started

Material BOQ for plinth phase

InternalNot started

Method statements for foundation work

InternalNot started

SM

Site Management

5

Mobilisation planning

NihalIn progress

Storage area identification + setup

NihalNot started

Road access + tree cutting

NihalNot started

Temporary facilities setup

NihalNot started

Labour contractor coordination

NihalNot started

PM

Project Management

4

Permissions — statutory approvals

Akshay / SaurabBlocked

Master plan finalisation (collective)

Akshay, Rishi, Vrinda, SaurabIn progress

Weekly cadence setup — review gates

PM teamNot started

Budget tracking + cost control

PM teamNot started

Consultant / Vendor Tracker

Serie

Architecture / Master Design

Villa 5 & 6 submission drawings

Plinth design coordination

Compound wall design

McdBerl

Structural Engineering

Structural specs for plinth

Una & Roy structural drawings

Villa 5 & 6 structural

StrucArt

MEP / Services

Plinth-level MEP coordination

STP MEP integration

Long Span

Roof / Structural Steel

Quotation in progress

Shop drawings pending

Perfect Metal

Metal Fabrication

Quotation in progress

Verification by Long Span pending

Mushroom

Windows / Flexible Elements

Specs + quotation not started

Parag

Consultant

Phase 1 inputs pending

SPT / Soda

STP + Landscape

STP design + specs

Landscape masterplan

Objective × Department Matrix

Objective	Design Integration	Build Integration	Site Mgmt	Project Mgmt
Permissions	—	—	—	OWNER
Plinth (Villas 3–6)	Drawings, specs, coordination	BOQ, quotations, materials	Execution	Timeline, review gates
Compound Wall	Design + BOQ	Quotation	Execution	—
STP Setup	Specs from SPT/Soda	Vendor selection + costing	Installation	—
Nursery	Plant schedule + location	—	Setup + maintenance	—
Mobilisation	—	—	OWNER — labour, equip, temp	Budget approval
Road + Tree Removal	Landscape input	—	Execution	Permission clearance
Villa 5 & 6 Drawings	OWNER — Serie/MCD coordination	—	—	—
Una & Roy Foundation	Structural drawings	Material + BOQ	Execution	—

Key Decisions / Risks / Next Actions

RISKS

Permissions delay = entire project delayed

Villa 5 & 6 drawings not started — blocks plinth sequencing

DI team bandwidth — single person managing all consultant coordination

DECISIONS NEEDED

Hire DI project coordinator — who, when, budget

Hire BI manager for vendor/quotation coordination

Confirm Una & Roy house as storage — or alternative

NEXT ACTIONS

Vrinda: List all DI tasks for Loutolim (Serie, MCD, Parag responsibilities) · OVERDUE — was due same day as discussion

Collective: Finalise project master plan with timelines

Akshay: Push permissions process

Rishi: Continue Long Span + Perfect Metal quotation tracking

Aadi Villa

Hard Deadline: JULY 25 LAUNCH PARTY — Akshay's Birthday — ZERO buffer

Active Execution

COUNTDOWN TO LAUNCH

Every date must be hit. Room-by-room stacking is the plan, not an optimisation.

days remaining

Objectives

9

4 not started · 2 in progress · 3 critical/blocked

Overdue Items

5

Stone order, Sam debrief, pine recalc, stone master list, comms transition

Next Critical Date

Mar 25

ALL cabinetry drawings — NON-NEGOTIABLE

Keyur Bhai Arrival

~May 25

Site must be 100% ready for finishing plaster

Backward Timeline from July 25

Phase	Start	End	Status	Key Dependency
TRG Full Roof Complete roof across all wings	~18 Mar	~2 Apr	In Progress	Payment confirmed + vendor mobilised
Stone Flooring Room-by-room, Wing A ground first (~3d/room)	~1 Apr	~15 May	Blocked	Stone work order NOT ISSUED — OVERDUE
Base Plaster Room-by-room after frames installed	~10 Apr	~30 May	Not Started	Frames installed per room
Door & Window Frames Mashur — ~1 month production after sign-off	~15 Apr	~30 May	At Risk	Mashur samples need sign-off this week
Carpentry Wardrobes, kitchen, fixed furniture	~17 Apr	~4 Jun	Blocked	ALL drawings by 25 Mar — CRITICAL
Stone Carcasses AC cabinets, cupboards, kitchen units	~17 Apr	~4 Jun	Blocked	Drawings + stone delivery pending
Landscaping All planting before monsoon	~25 Apr	~25 May	Not Started	Louis concept draft needed
Finishing Lime Plaster Keyur Bhai's team — final polished finish	Late May	July	Not Started	Base plaster cured, rooms dust-free, no drilling
Furniture + Electrical + HVAC AC units, lights, hardware — parallel with plaster	Jun	Jul	Not Started	Room-by-room handover from Keyur Bhai

Department Lanes — Current Week Focus

DI

Design Integration

8

ALL cabinetry/carpentry drawings from Sam

Sam / Rishi25 Mar HARD DEADLINE

Sam visit debrief report — approvals + open items

RishiOVERDUE — 10 DAYS

Remaining RCP sign-offs — Sam video call

Rishi / Sam~20-25 Mar

Bathroom tile selection finalised

Sam / Rishi25-30 Mar

Mashur frame samples — sign-off needed

MashurThis week

MEP closure — media room + Bedroom 1

RishiPost Sam sign-off

Landscape concept draft from Louis

Rishi / VrindaWeek 3

Guirim Grounds roof — pine off-cuts with Mashur

RishiNext Sam visit

BI

Build Integration

7

Stone work order + 20% carcass advance

Clive / AkshayOVERDUE 9 DAYS — #1 BLOCKER

Zameer: full pine recalculation

Zameer / RishiOVERDUE — 7 DAYS

Formale sample → local vendor to replicate finish

CliveThis week

Stone types master list (types, finishes, sqft/room)

Clive / RishiOVERDUE — was due Mar 14

Carpentry vendor sourced + confirmed + work order

Rishi25-30 Mar

TRG payment status confirmed

Clive / AkshayDone or ASAP

Zinc roof samples + company confirmed

Saurabh~4 Apr

SM

Site Management

7

TRG full roof installation

Clive / TRG vendorSTARTED ~18 Mar ✓

Limecrete waterproofing: media room + BR4

KiranThrough this week

BR1: plaster behind door frames + wall filling + chasing

Rishi / teamShould be underway — Week 2

External drain scope + monsoon planning

Site teamDue TOMORROW — Mar 21

Flooring installation — Wing A ground floor

Site team~1 Apr start

Stone carcass installation — first rooms

Site team~5 Apr start

Soil crusher vendor — escalate

Team13 Mar

PM

Project Management

5

Keyur Bhai availability — CONFIRM NOW

AkshayASAP — CRITICAL

Transition comms to Google Chat + Asana

AllOVERDUE — was due Mar 14

STP/pool: OC needed? Engage Aga

Rishi / Akshay~4 Apr

Build Integration role — define + hire/assign

AkshaySYSTEMIC — root cause of errors

Compound wall + infrastructure — parallel planning

Rishi~4 Apr

Vendor / Consultant Tracker

Sam (Design)

Architecture / Interiors

ALL cabinetry drawings — 25 Mar HARD

Bathroom tile selection — 25-30 Mar

Remaining RCP sign-offs — video call

Mashur

Doors / Windows / Frames

Frame samples — sign-off needed this week

~1 month production after sign-off

TRG Vendor

Roof Installation

Full roof installation — STARTED ✓

Target completion ~2 Apr

Stone Vendor

Flooring + Carcasses

Work order NOT ISSUED — OVERDUE

First delivery needed ~20-25 Mar

Keyur Bhai

Finishing Lime Plaster

Availability from ~25 May — CONFIRM

No R&D needed — direct execution

Zameer

Pine / Timber

Full recalculation — OVERDUE

Fresh pine order pending recalc

Clive

Site Coordination

Stone work order — issue NOW

Formale sample to local vendor

TRG vendor mobilisation

Louis / Landscape

Landscape Design

Concept draft — needed by Week 3

Install window: 25 Apr – 25 May

Risk Register + Decisions + Go/No-Go

CRITICAL RISKS

Stone order not issued — flooring can't start ~1 Apr. Entire sequence shifts. July 25 at risk.

Cabinetry drawings not ready by 25 Mar — carpentry can't start ~17 Apr. Site not ready for Keyur Bhai. July 25 blown.

Keyur Bhai not available from ~25 May — finishing plaster can't start. Furniture squeezed. July 25 at risk.

TRG roof delayed — rooms unprotected, interior work can't proceed.

Carpentry vendor not identified by 30 Mar — ~1 month lead time even with drawings.

No Build Integration function — systemic cause of repeated procurement errors.

CAN WE MAKE JULY 25?

YES — IF:

Stone order by 11 Mar · TRG roof starts ~18 Mar, done ~2 Apr · ALL cabinetry drawings by 25 Mar · Carpentry vendor by 30 Mar · Flooring starts ~1 Apr, done ~15 May · Keyur Bhai arrives ~25 May · Finishing plaster + furniture overlap works · ZERO further slippage

NO — IF:

Stone order delayed another week · Drawings slip past 25 Mar · Any trade takes longer than planned · Keyur Bhai can't come until June · Monsoon disrupts finishing plaster · Room handover sequence breaks down · Any single additional delay

NEAR-ZERO BUFFER. Plan works only if every date is hit from here.

Open Questions

#	Question	Why It Matters	Owner
A	Stone work order: issued? Vendor + delivery schedule confirmed?	Without this, flooring start ~1 Apr is dead	Clive / Akshay
B	Rishi's Sam visit debrief: what was approved 26 Feb? What's open?	Defines which actions are unlocked	Rishi
C	Cabinetry drawings: is Sam's team on track for 25 Mar?	Blocks carpentry + May readiness	Sam / Rishi
D	Carpentry vendor: who is executing? Source identified?	Need confirmed vendor + work order by 30 Mar	Rishi
E	Keyur Bhai: confirmed availability from ~25 May?	His arrival = finishing plaster starts	Akshay
F	STP / pool pump room: OC required? Can we engage Aga?	Long-lead if OC needed	Rishi / Akshay
G	Build Integration role: any progress?	Root cause of repeated procurement errors	Akshay
H	Landscape concept from Louis: engaged?	Install window ~25 Apr – 25 May	Rishi / Vrinda

Siolim

Showcase project — demo of the entire Solarpunk Futures operating model · Construction license IN HAND · Vrinda on DI · Rishi on BI

Active — Phase 1

THE GOAL: COMPLETE HOUSE IN ~15 MONTHS

Mar 15 2026 → May/Jun 2027. License in hand, owners bought in. This is the project to prove the system works.

days to Phase 1 plinth

Phase 1 Target

Jun 1

Excavation + foundations to plinth level

Phase 2 Target

Dec 2026

Structure + roof up

Phase 3 Target

May 2027

Interiors + finishing + handover

Construction License

IN HAND

No permission blockers

Backward Timeline: Mar 2026 → May 2027

Phase / Milestone	Start	End	Status	Key Dependency
PHASE 1 — FOUNDATIONS TO PLINTH (2.5 months)
Submit budget + excavation plan to owners Immediate deliverable — unlocks everything	NOW	Mar 25	In Progress	Owner buy-in confirmed; need budget doc
Site mobilisation + excavation Earthwork, soil testing, excavation for foundations	~Apr 1	~Apr 20	Not Started	Budget approval from owners
Foundation work Footings, grade beams, PCC	~Apr 20	~May 15	Not Started	Structural drawings, excavation complete
Plinth level complete Plinth walls, backfill, plinth beam	~May 15	Jun 1	Not Started	Foundation complete, MEP first fix coordinated
PHASE 2 — STRUCTURE + ROOF (6 months) — designed in parallel with Phase 1
Superstructure — walls, columns, beams Full structural frame	Jun 2026	Sep 2026	Not Started	Plinth complete; full structural + MEP drawings
Roof structure + installation Roof system TBD — coordinate with material selection	Sep 2026	Dec 2026	Not Started	Superstructure complete; roof design finalised
PHASE 3 — INTERIORS + FINISHING (5 months)
Interior finishing — plaster, flooring, doors/windows	Jan 2027	Mar 2027	Not Started	Roof up; all interior designs finalised
MEP final fix — electrical, plumbing, HVAC	Feb 2027	Apr 2027	Not Started	Interior shell complete
Furniture, fixtures, landscaping, handover	Apr 2027	May 2027	Not Started	All finishing complete

Department Lanes — Immediate Focus

DI

Design Integration

6

Excavation + foundation drawings — submit to owners

VrindaNOW — immediate

Structural drawings for foundation → plinth

VrindaMar 25

Full architectural design development (parallel)

VrindaOngoing through Jun

MEP schematic for first-fix coordination

MEP consultantApr 15

Material palette + sustainable systems selection

Design teamMay 2026

Roof system design + specification

Architect + StructuralAug 2026

BI

Build Integration

5

Phase 1 budget — excavation + foundation BOQ

RishiNOW — submit to owners

Full project BOQ (parallel — all phases)

RishiOngoing through May

Contractor identification + quotations for earthwork

RishiApr 1

Material sourcing + procurement plan for structure

BI LeadMay 2026

Vendor shortlists for all major work packages

BI LeadJun 2026

SM

Site Management

4

Site mobilisation — fencing, access, temporary facilities

Site PMApr 1

Excavation execution

ContractorApr 1 – Apr 20

Foundation construction

ContractorApr 20 – May 15

Plinth completion

ContractorMay 15 – Jun 1

PM

Project Management

4

Owner presentation — budget + plan for Phase 1

AkshayTHIS WEEK — Mar 20

Set up weekly cadence + review gates

PM LeadApr 1

Full project budget + timeline presentation

Akshay + BIMay 2026

Monthly owner updates — progress + budget tracking

PM LeadOngoing

Strategy: Why Siolim Is the Showcase

WHAT MAKES THIS PERFECT

Construction license in hand — no permission delays

Owner buy-in confirmed — just need budget + plan submitted

Clean slate — can demonstrate the full 4-lane operating model from day 1

Parallel execution — design continues while Phase 1 builds, proving the overlap model works

EXECUTION STRATEGY

Phase 1 runs with minimal design — excavation + foundation needs only structural + site plan

Full design develops in parallel — architecture, interiors, MEP, material selection all happening while ground breaks

BOQ builds incrementally — Phase 1 costed now, full budget consolidated by May

15 months start-to-finish — aggressive but achievable if every phase starts on time with zero gaps between

Risks + Decisions Needed

RISKS

Monsoon overlap (Jun–Sep) — Phase 2 structure work during monsoon; need weather mitigation plan

Design not ready for Phase 2 start — if full drawings aren't done by Jun, superstructure delays

15 months is aggressive — any phase slip cascades; zero buffer between phases

Team bandwidth — running 4 projects simultaneously; Siolim needs dedicated DI + BI attention

IMMEDIATE DECISIONS

DI Lead: Vrinda confirmed — ensure bandwidth across Loutolim + Siolim + Bambolim

BI Lead: Rishi confirmed — coordinate with Aadi Villa BI workload

Structural consultant confirmed? — foundation drawings needed by Mar 25

Architect confirmed? — parallel design development starts now

Site PM for execution? — who manages the contractor on ground

Immediate Next Actions

1

Submit excavation + foundation budget to owners

THIS WEEK — owners are ready, just need the document

2

Assign DI + BI leads for Siolim

This is the showcase — needs best people from day 1

3

Confirm structural + architecture consultants

Foundation drawings by Mar 25; parallel design starts immediately

4

Get earthwork contractor quotes + select vendor

By Apr 1 — excavation must start immediately after owner approval

5

Set up project cadence — weekly stand-up from week 1

Prove the operating model works from the very first meeting

Bambolim

Feasibility study with Serie · Apartments + Clubhouse · Landowner presentation by ~Apr 15

Feasibility Phase

OBJECTIVE: PRESENT COMPLETE FEASIBILITY TO LANDOWNER

Area statement + concepts + basic renders. Get landowner feedback → incorporate → produce viable project for all parties.

days to presentation

Total Land

17,500

sqm across 3 survey numbers

Available FAR

10,500

sqm buildable (effective area: 13,730 sqm)

CRZ Area

4,330

sqm — no permanent structures; gardens + open areas

Presentation Target

~Apr 15

Feasibility + area statement + concepts + renders

Land Breakdown — Survey Numbers

Survey 23 — Development Zone

~13,500–14,000

sqm

Apartment complex — beautiful residential development with gardens. Combined with Survey 29/2. Includes ~1 acre CRZ for open gardens and landscaping.

Survey 29/1 — Clubhouse Zone

2,950

sqm

Standalone clubhouse — open to outsiders via membership. padel + pickleball courts, gym, swimming pool, restaurants, bakery, cafe, rooftop bar.

Survey 29/2 — Development Zone

1,150

sqm

Combined with Survey 23 for the apartment development zone. Part of the overall residential masterplan.

Area Statement Summary

Parameter	Value	Notes
Total site area	17,500 sqm	3 survey numbers combined
CRZ area	4,330 sqm	No permanent construction. Gardens, open areas, temporary structures only
Effective area (FAR permissible)	13,730 sqm	17,500 – 4,330 + adjustments = 13,730
Available FAR	10,500 sqm	Total buildable floor area across all development
Development zone	S23 + S29/2	~14,650–15,150 sqm land area → apartments + gardens
Clubhouse zone	S29/1	2,950 sqm → clubhouse + sports + F&B + membership

Concept Brief

RESIDENTIAL — Apartment Complex

Beautiful apartment complex on Survey 23 + 29/2. Design-forward residential with generous gardens and open spaces. The ~1 acre CRZ zone becomes a feature — lush gardens, walking paths, and open-air amenity areas that no competitor can replicate (because they don't have CRZ land).

Key questions for feasibility: Unit mix (1BHK/2BHK/3BHK), number of floors, parking ratio, apartment sizes, price positioning, target buyer profile.

CLUBHOUSE — Membership Model

Standalone clubhouse on Survey 29/1, open to residents AND external members. Revenue stream independent of apartment sales.

padel courts pickleball courts gym swimming pool restaurants bakery cafe rooftop bar

Feasibility Phase — Objectives (by ~Apr 15)

#	Deliverable	Status	Owner	Dependencies
1	Complete area statement FAR utilisation, unit breakdown, built-up vs open, CRZ mapping	In Progress	DI Serie + SPF	CRZ boundaries confirmed, FAR calculations verified
2	Site masterplan / concept layout Apartment block placement, clubhouse location, access, parking, gardens	In Progress	DI Serie	Area statement, site survey/topo data
3	Apartment typology + unit mix 1BHK/2BHK/3BHK ratio, sizes, number of units, floor count	Not Started	DI Serie + Akshay	Market positioning decision, FAR allocation
4	Clubhouse program + layout Sports courts, pool, gym, F&B spaces — fit within 2,950 sqm	Not Started	DI Serie + Akshay	Program brief finalised
5	Basic 3D renders / visuals Enough to communicate the vision to landowner — not detailed	Not Started	DI Serie	Concept layout locked
6	CRZ landscape / open space concept How the 4,330 sqm CRZ becomes a feature — gardens, walkways, open areas	Not Started	DI Serie	CRZ boundaries mapped; masterplan concept
7	Preliminary financial feasibility Rough construction cost, revenue estimate, viability check	Not Started	PM Akshay + SPF	Unit mix + area statement finalised
8	Landowner presentation pack Polished deck: feasibility + concepts + renders + area statement + financials	Not Started	PM Akshay	All above deliverables complete

Department Lanes — Feasibility Phase

DI

Design Integration

7

Area statement — FAR utilisation, CRZ mapping

Serie + SPFIn progress

Site masterplan concept layout

SerieIn progress

Apartment typology: unit mix, sizes, floor count

Serie + AkshayTBD

Clubhouse program layout — fit into 2,950 sqm

Serie + AkshayTBD

CRZ landscape / open space concept

SerieTBD

Basic 3D renders / visuals for landowner presentation

Serie~Apr 10

Coordinate CRZ regulations + confirm building restrictions

SPFASAP

BI

Build Integration

3

Preliminary construction cost estimate

SPFPost unit-mix lock

Clubhouse sports infrastructure costing (padel, pickleball, pool, gym)

SPFTBD

Market comparables — pricing per sqft for Bambolim area

SPF + AkshayTBD

SM

Site Management

1

Site visit + photo documentation for feasibility

SPF teamThis month

Site management ramps up post-feasibility approval. No active site work in this phase.

PM

Project Management

5

Coordinate Serie + SPF feasibility collaboration

AkshayOngoing

Define apartment market positioning + target buyer

AkshayThis week — Mar 20-27

Preliminary financial feasibility model

Akshay + SPF~Apr 10

Landowner presentation deck

Akshay~Apr 15

Landowner meeting — present feasibility, get feedback

Akshay~Apr 15–20

Consultant Tracker

Serie

Architecture / Masterplanning

Area statement + FAR analysis

Site masterplan concept

Apartment typology + unit mix

Clubhouse program layout

CRZ landscape concept

Basic 3D renders for presentation

Landowner

Stakeholder — owns the land

Presentation meeting ~Apr 15–20

Feedback on feasibility + concept

Buy-in for next phase

Risks + Decisions + Next Actions

RISKS

CRZ boundaries not confirmed — could affect buildable area calculations

Landowner rejects concept — wasted design effort; need to understand his priorities early

FAR calculations wrong — verify with local authority before committing to unit counts

Clubhouse program too ambitious for 2,950 sqm — padel + pickleball + pool + gym + F&B may not fit

DECISIONS NEEDED

Apartment market positioning — luxury vs mid-premium vs affordable premium?

Unit mix — ratio of 1BHK/2BHK/3BHK; affects FAR allocation

Clubhouse: all sports or phased? — can we fit everything in 2,950 sqm? What gets cut?

CRZ temporary structures — what's actually allowed? Gazebos, pergolas, event spaces?

Revenue model for clubhouse — membership pricing, resident vs external split

NEXT ACTIONS

Akshay: Brief Serie on full concept — apartments + clubhouse + CRZ vision. Share land data + survey numbers

Akshay: Define market positioning + target buyer profile

Serie: Start area statement + concept layout sketches

SPF: Verify CRZ boundaries + permissible structures

SPF: Get market comparables for Bambolim residential pricing

Post-Feasibility Roadmap (if landowner approves)

1

Incorporate landowner feedback → revised concept

~2-3 weeks post-meeting

2

JV / deal structure negotiation with landowner

Legal + financial terms

3

Detailed design development → Serie full engagement

Architecture, structural, MEP, landscape

4

Approvals + permissions — CRZ clearance, building permits

Potentially 6-12 months — start early

5

Construction kickoff — apply Solarpunk Futures 4-lane operating model

This becomes the flagship large-scale project

Guirim Grounds

Budget: ₹2.2Cr · ~1 month behind · Monsoon hard stop: May 31 · Part-ready: Jun/Jul 2026

Active — Behind Schedule

MONSOON HARD STOP — ALL EARTHWORK + FOUNDATIONS BY MAY 31

~1 month behind schedule. Next 8 weeks are the most critical window. Lane A (design) blocks Lane B (integration) blocks Lane C (build).

days to monsoon stop

Budget Ceiling

₹2.2Cr

V1 estimate: ₹2.0–2.4Cr — NOT consolidated

Schedule Status

~1mo behind

MEP + structural rhythm delays

Masterplan

LOCKED

SPF Feb 2026 — no scope additions

Next Critical Decision

Apr 5

Roofing option lock — blocks everything

8-Week Action Plan (Mar 19 – May 15)

PHASE 1 — Design Lock & Survey

Mar 19 – Apr 5 · Lock all structural + design decisions

Mar 22

Society approval email for bush clearing — Due in 2 days

Mar 26

Vrinda + Ekta visit Sunday Racquet Club

Mar 28

Site survey complete

Mar 31

Container interior layouts finalised

Apr 5

Roofing option LOCKED — blocks courts + plinth

PHASE 2 — Budget & Vendor Lock

Apr 6 – Apr 25 · All quotes in, BOQ consolidated, ₹2.2Cr reconciled

Apr 10

Parking design + running track feasibility

Apr 15

Full BOQ consolidated — all packages

Apr 18

Budget reconciliation vs ₹2.2Cr — cuts identified

Apr 20

Court vendor selected + landscape integrated

PHASE 3 — Pre-Monsoon Build Sprint

Apr 26 – May 31 · All earthwork, drainage, foundations DONE before rain

May 1

Site clearing + levelling + parking fill

May 15

Court foundations / plinth work

May 20

MEP first fix + electrical room + GI mesh

May 31

MONSOON HARD STOP — all civils complete

Three-Lane Work Model

A

Design / Specs / Approvals

8

Roofing structure: finalise option (metal / tensile / glulam)

Vrinda + Pero/ArrowApr 5 — BLOCKER

padel/volleyball/pickleball court specs + quotations

EktaMichezo in; Sky Paddle + Babolat pending

Container interiors — layouts for changing rooms, toilets, juice bar

Ekta + VrindaMar 31

MEP drawings — review + finalise with consultant

Ekta + DineshMar 27

Parking design finalised (laterite pavers + pea gravel)

Louis + DineshApr 10

Walking/running track — confirm feasibility (field size vs width)

LouisApr 10

Landscaping master plan integrated into site plan

Ekta + LouisApr 20

Solar + battery backup spec from MEP consultant

EktaApr 15

B

Build Integration / De-risking

6

Roofing structural → column grid + plinth heights integration

DineshBlocked by Lane A roofing decision

Court supplier specs → roofing column grid coordination

Ekta + DineshBlocked by vendor quotes

Container placement: positions vs courts, drainage, MEP runs

DineshPost survey

MEP integration: electrical room, solar, drainage vs structural + landscape

Ekta + DineshPost MEP finalisation

Consolidate ALL V1 costings → single budget sheet

Dinesh + EktaApr 15

Site levels confirmed post-survey → fill/soling decisions

DineshPost survey

C

Construction / Site Execution

7

Site survey — appoint surveyor + begin

DineshTHIS WEEK — STILL NOT DONE? critical path

Plumbing connection application (courts/facilities zone)

DineshMar 26

Site clearance, bush removal, soil compaction (parking)

Louis + DineshMay 1 start

Foundation / plinth work for courts

Dinesh (contractor)May 15

Electrical room construction (adjacent to guard room)

MEP + DineshMay 20

GI mesh perimeter — parking boundary procurement + install

Louis + DineshMay 20

Container delivery + positioning on site

DineshMay 31

Budget Tracker — Target: ₹2.2 Crore

Work Package	V1 Estimate	Status	Notes
Roofing Structure Over courts — 3 options under evaluation	₹60–90L	Option TBC	Tensile likely +30% vs metal
padel Courts × 2 Covered courts	₹30–45L	Quotes Pending	Michezo in; Sky Paddle + Babolat pending
Volleyball Courts × 2	₹12–18L	In Michezo Quote	Confirm multi-sport surface spec
Pickleball Courts × 2	₹10–15L	Budget-Dependent	May be cut if over ceiling
Container Facilities × 3 Changing rooms, toilets, juice bar	~₹57L	Base Cost Received	₹19L/container; interiors in progress
MEP (Electrical + Plumbing)	₹15–25L	Drawings March	New electrical room + solar backup
Parking Area (60–70 cars)	₹12–18L	Costing In Progress	Laterite + pea gravel; GI mesh boundary
Landscaping + Walkways	₹8–12L	Louis Sketching	Awaiting sketch + costing
Cafe / F&B Infrastructure	₹10–15L	Scope TBD	Container or built; post-court confirmation
CrossFit / Functional Fitness	₹5–8L	Approved	Equipment + flooring — not yet costed
Running Track	₹8–12L	Feasibility Pending	Subject to field size confirmation
Site Survey + Soil Work	₹2–4L	CRITICAL PATH	Unblock immediately — blocks everything
Contingency (10%)	₹18–22L	Reserve	Do not allocate until base confirmed
TOTAL	~₹2.0–2.4Cr	Needs Consolidation	Must close within ₹2.2Cr ceiling

Budget risk: Roofing + courts alone can exceed ₹1.2Cr. Tensile roof + premium court surface could breach the ceiling. Run budget scenarios before committing.

Team + Vendor Tracker

Ekta

Design PM — drawings + consultant coordination

Court vendor quotes (Sky Paddle, Babolat)

MEP drawings review — Mar 27

Container interior detailing — Mar 31

Solar + battery spec — Apr 15

Vrinda

Design Team — detailing + site visits

Sunday Racquet Club visit — Mar 26

Tensile design evaluation

Society email for bush clearing — Mar 22

Dinesh

Costing + Contracts + Site

Site survey — appoint THIS WEEK

BOQ consolidation — Apr 15

Plumbing connection — Mar 26

TCP survey number — Mar 24

Louis / Lui

Operations + Landscaping

Parking sketch — OVERDUE

Running track feasibility — Apr 10

Landscaping area-by-area plan

Arup

Finance + League Operations

Legal brief coordination (Adheesh)

Budget reconciliation vs ₹2.2Cr — Apr 18

Pero / Arrow

Roofing Structure — Tensile

Tensile structure design in progress

Comparison vs metal/glulam pending

Michezo / Sky Paddle / Babolat

Court Vendors (competing quotes)

Michezo quote received

Sky Paddle quote pending — Mar 26

Babolat quote pending — Akshay to share contact

Mayank (TBC)

padel Academy — pending Raju sign-off

Engagement approval — Mar 31 deadline

Risk: poached by IPT if not confirmed

Adheesh (Halo Partners)

Legal — 2028 Agreement

Thursday call — walk through lawyer brief

Revised 2028 Agreement draft — 1 week post-call

Decisions Required + Risk Register

DECISIONS REQUIRED (Blockers)

Apr 5

Roofing option: Metal / Tensile / Glulam — cannot procure courts or finalize plinth without this

Apr 18

Budget ceiling trade-offs — which packages to cut if over ₹2.2Cr (likely: pickleball, track, cafe)

Mar 31

Mayank engagement — Raju sign-off. Risk of losing Goa's only credible padel coach

Mar 25

Grounds operations handover date — Mar 15 or Apr 1? Louis billing clarity

Apr 20

Court vendor selection — need all 3 quotes first; 6-10 week lead time

Apr 15

Foundation GM hire (~₹1L/mo) — Raju approval; can't scale ops without GM before June

RISK REGISTER

Roofing decision delayed — pushes structural, court procurement, plinth into monsoon

Budget breach — roofing + courts alone can exceed ₹1.2Cr; no consolidated view yet

Site survey not complete — all elevation, drainage, structural work blocked

Monsoon Jun 10 — all earthwork, foundations, drainage must be done by May 31

Mayank poached — IPT wants him as Goa head coach; confirm by Mar 31

Consultant feedback too slow — 7-10 day round-trips compressing build window

Panchayat resistance — previous soil investigation was interrupted; Virginia handles comms

Louis absent/delayed — parking + landscaping unresolved

Next Irreversible Decisions (In Sequence)

1

Appoint surveyor → site survey begins

THIS WEEK — unblocks everything else

2

Society approval for bush clearing → survey can proceed on site

THIS WEEK — Virginia handles

3

Roofing option locked → structural BOQ → court procurement begins

By April 5

4

Full budget consolidated → reconcile vs ₹2.2Cr → trade-offs decided

By April 18

5

Court vendor committed → PO placed → 6-10 week lead time begins

By April 25

6

Civil / earthwork contractors mobilised → pre-monsoon sprint begins

May 1

7

MONSOON DEADLINE: All civil, earthwork, drainage, foundations complete

May 31 — HARD STOP

Parallel Track: 2028 Guirim Agreement

#	Action	Owner	Deadline	Status
A	Thursday call: walk Adheesh through lawyer brief (v2)	Akshay + Arup + Adheesh	This Thursday	In Progress
B	Adheesh to produce revised 2028 Agreement draft	Adheesh (Halo Partners)	1 week post-call	Not Started
C	Provide approved SPF Masterplan (Feb 2026) for Annexure A	Akshay / Ekta	With revised draft	Not Started
D	Confirm signatory names — Foundation + Society side	Akshay + Arup	Before final draft	Not Started
E	Akshay + Arup review revised draft	Akshay + Arup	2 weeks post-call	Not Started

Recommended Weekly Cadence

Frequency	Meeting	Who	Output
Weekly Monday	Design Integration Stand-up	Akshay + Ekta + Vrinda + Dinesh	Updated action list + blockers flagged
Bi-weekly	Budget Review	Akshay + Arup + Dinesh	Budget tracker updated; decisions flagged to Raju
As needed	Raju Update	Akshay + Arup	1-page decision brief; never surprise him
Ongoing	Consultant Follow-up (written)	Ekta (primary)	Email with deliverable + deadline after every call

Project Template

Reusable structure for any new Solarpunk Futures project

How This Dashboard Works

1. Project Master Plan (Collective)

Akshay, Rishi, Vrinda, Saurab sit together to define: objectives, phases, timelines, and dependencies. This is NOT any single department's job — it's a collective exercise.

2. Objectives → Department Mapping

Each objective gets mapped to which departments are involved and what each department's responsibility is (the Objective × Department Matrix).

3. Department Lanes

Each department (DI, BI, Site, PM) owns their lane. They break their responsibilities into tasks with: consultant/vendor, status, dates needed, and dependencies.

4. Consultant Tracker

Every consultant/vendor tracked with: what's needed from them, by when, current status, and which department is coordinating.

Department Responsibilities (Standard)

Design Integration (DI)

Coordinate ALL consultant inputs (architecture, structural, MEP, landscape)
Track drawings: what's needed, from whom, by when
File organisation, folder structure, version management
Communication hub between consultants and internal team
Ensure information flows to Build Integration on time
Manage submission drawings and approvals

Build Integration (BI)

Vendor quotations + comparative analysis
BOQ preparation + material procurement
Shop drawings coordination
Method statements + execution sequencing
Quality checklists + review gates
De-risking: material availability, lead times, alternates

Site Management (SM)

Site mobilisation (labour, equipment, temporary facilities)
Construction execution + daily progress
Labour contractor management
Quality control on-site
Safety and compliance
Storage, access, and logistics

Project Management (PM)

Master plan: objectives, timelines, phases (collective)
Statutory permissions + approvals
Budget tracking + cost control
Weekly cadence: review meetings, decision gates
Risk register + dependency tracking
Stakeholder communication

Key Principle: Systems > Heroics

The goal is to reduce "WhatsApp chaos" by creating structured execution packages. Each objective should have: scope, drawings list, BOQ/estimates, method statements, checklists, and review gates.

Design Integration owns the coordination — not the execution. Their job is to make sure everyone knows what's required of them and when. Whether DI does it themselves or delegates is a bandwidth question, not a role question.

Project Master Plan is collective. DI doesn't set timelines alone. The core team (Akshay, Rishi, Vrinda, Saurab) defines the master plan together. Once set, each department knows their lane and pushes forward.